Family Educational Rights and Privacy Act
The Family Educational Rights and Privacy Act (FERPA) of 1974 is a federal law that protects the privacy of student educational records. FERPA governs the disclosure of educational records maintained by YVCC and the access to those records. All educational institutions and educational agencies that receive funding from any program administered by the U.S. Secretary of Education.
Student privacy rights under FERPA
FERPA affords students certain rights with respect to their education records. These rights are:
The right to inspect and review the student's education records.
The right to request the amendment of the student's education records that the student believes in inaccurate or misleading.
The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent.
The right to file a complaint with the U.S. Department of Education concerning alleged failures by the college to comply with the requirements of FERPA.
A student can waive their FERPA rights by completing a FERPA Release Authorization form. The form must be submitted in-person to the Registration and Records Office at YVCC. The form must be completed, signed, and the student's ID verified. The release is valid for the length of time designated on the form up to one year.
A student can request to block the release of their directory information by submitting Section 1 of the Block Directory Information Release form. This will make the student's directory information confidential. The form must be submitted in-person to the Registration and Records Office at YVCC.
Some of the effects of a student's directory information being confidential are:
Student's name will not appear in the commencement program.
Verification of enrollment, graduation, or degrees awarded will not be provided to third parties, including potential employers, insurance companies, and financial institutions.
No information will be released to any person, including the student, on the telephone or via email.
Requests to block the release of directory information are permanent until removed in writing. The student can remove the block by completing Section 2 of the Block Directory Information Release form.
parent Privacy Rights Under FERPA
While YVCC recognizes the legitimate interest of parents and guardians to consult with the professional staff about the academic and personal well-being of their sons and daughters, parents of YVCC students will not be furnished grade reports or transcripts without written permission from the student. Likewise, the spouse of a married student, regardless of the student's age, will be given such information only with the written consent of the student by completing the FERPA Release Authorization form. For exceptions to this rule, please contact the Registrar and Director for Enrollment Services at 509-574-4702.
Faculty/Staff privacy responsibilities under ferpa
All YVCC faculty/staff must comply with FERPA. An online tutorial is available through the faculty and staff portals for training. The tutorial must be completed before access to the Student Information System will be allowed. For additional information on FERPA, please refer to the Faculty/Staff FERPA Handbook.
frequently asked ferpa questions & answers
When do my FERPA rights begin?
A FERPA-related college educational record begins for a student when he or she enrolls at YVCC. At YVCC, FERPA rights belong to the student in attendance regardless of the student's age.
What are educational records?
Educational records include any record maintained by YVCC that contains information that is personally identifiable to a student. Educational records include (bit not limited to) grades, class schedules, class lists, and student financial records.
Who may have access to personally identifiable education records?
YVCC may disclose records without consent when certain requirements are met. Primarily, school officials with legitimate educational interests have access to educational records in order to perform their official, educationally-related duties.
What is directory information?
Directory information is information contained in a student's educational record that would not generally be considered harmful or an invasion of privacy if disclosed. YVCC considers the following directory information: name, address, telephone number, major field of study, eligibility for and participation in officially recognized activities, organizations and sports, weight and height of member of athletic teams, dates of attendance (quarters in attendance), honor roll, email address, photos and degrees and awards received and the most recent previous educational agency or institution attended by the student.
What is not directory information?
YVCC considers all information not covered under directory information as non-directory information. Non-directory information includes (but is not limited to): social security number, student ID number, grades, term and cumulative GPAs, student schedules, academic history, and academic standing.
Can I request my directory information not be released?
Yes. Please see instructions listed in the student rights section.
Where can I find out more information about FERPA?
More information can be found in the YVCC Code of Student Rights and Responsibilities handbook. You can also visit the Department Of Education FERPA website.